We work alongside contractors to trace the full path from winning a job to getting paid, find where time and margin leak out, and build the data and AI integrations that close the gaps. On top of the tools you already run.
Overruns are visible. Their causes aren't. By the time the invoices are reconciled the job is closed, and the margin is already gone.
Every new project, someone re-enters them by hand. Nothing feeds back from the job that just finished, so they drift from what the work actually costs.
Percent-complete is a judgment call: "I think we're 10 percent done on this package." So the finish date is a judgment call too, and schedule drift only becomes visible when it's too late to absorb.
Project data sits across tools, spreadsheets, and inboxes. Answering a simple question about a live job can mean asking three people and reconciling the answers.
About 95.5% of captured project data in construction is never analysed (FMI, 2018).
We trace the full path from winning a job to getting paid, and find where the small losses compound: wasted hours, double entry, information that never makes it back to the office. You walk away with two things.
What's driving cost and time waste across your projects, ranked, built from what your own team tells us.
A prioritized plan, plotted on impact vs feasibility, sequenced so each build compounds on the last. AI takes the admin work off your team; your people stay in control.
Why free: we're building our track record. In exchange, launching clients agree to a case study and a reference.
All we need from your team: a few focused hours a week for two to three weeks, and the process documentation you already have.
Two to three weeks, on-site or remote, with the people who run your numbers: management, quantity surveyor, planner, finance. Scheduled around the work they already have.
Read access to the tools and documentation you already use. Nothing gets replaced or migrated during the audit.
You get the map and the roadmap, and we walk through them with you, weighing impact against feasibility. For our launch group, the first build is free (~EUR 7k in value).
Small to medium general contractors taking on commercial projects, primarily in the Netherlands, as well as Belgium and Luxembourg.
Probably not for you if you mainly work as a subcontractor, or in civil and infrastructure projects.
No forced migration, no rip-and-replace. We start from the tools you already run and get them talking to each other. Where a workflow calls for it, we build custom tooling and interfaces on top, shaped alongside your team and how they already work. A connected, modular system for your project data, built up one workflow at a time.
Systm Labs is founder-run: you talk to and work with the person who builds. Before starting it, the founder spent months embedded inside a Dutch contractor, sitting with the UTA team (the site-management, technical and administrative staff who keep projects running), tracing how every job moved from signed quote to final invoice.
The company had outgrown its paperwork. Simple questions could take three phone calls and a spreadsheet nobody fully trusted.
Project data that can answer "why did we spend that?" Every euro traceable to the task, the subcontractor, the supplier, the invoice, the spec. Built up one workflow at a time, on top of the tools you already use.
Why Systm Labs exists →Three slots, one engineer, rolling intake.
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